Clarification of Warpstock 2000 Bid Proposal Form
A request has been made to further clarify some items in the Warpstock 2000 bid proposal form:
December 15, 1999 is the date that final bid proposals are due.
January 1, 2000 is the date the host team will be announced.
*Host team selection process:
Voting on a host team's bid proposal is broken into the following catagories:
A: Staff - This is the ranking of the proposed staffing for the show. The bid form should describe each key position, who it will be filled by, and that persons qualifications.
B: Program - This ranking is based upon the described program. A good proposed program will include varied presentation tracks and additional functions that will attract interest from the largest group of potential attendees.
C: Budget - This ranking is applied to the proposed budget. We will be looking at attainable goals for attendance and reasonable estimates of costs.
D: Attendee Cost - The cost of attending the show, including admission, lodging, and travel.
E: General - Everything else. The team's experience, enthusiasm, interesting goals and proposals.
For anyone interested, the complete scoring proceedure will be posted to the Warpstock web site.
*Public location voting:
On December 20, 1999, a website form will be made available on the Warpstock web site. All of the proposed sites will be listed and brief descriptions of each site will be included. If all of the bidding parties agree, the complete bid document will be made available. This form will be available through December 27, 1999.
We will invite everyone interested to choose among the listed locations their preference for Warpstock 2000. We will allow only one entry per person and the total number of votes will be assigned a ranking to be used in the selection equation.
The Board of directors will have 25 points to vote with. The Public will have 5 points to vote with. The public vote will be determined by a ranking system that will have a total of five points given to the team that has the most votes and 4 points to the team that has the second most votes, and so on. This works out to 1/6th of the total vote, more than any individual board member.
*Distribution of Event profits:
Please direct any comments or additional questions to firstname.lastname@example.org.